The Access and Accommodations Center (AACE) has designated testing space available for students who are unable to take their tests in the regular testing environment due to a physical, learning or psychological disability and are approved for testing accommodations. Testing accommodations may include extra time on tests, testing in a distraction reduced environment, use of assistive technology on tests, etc.
How to Schedule an Exam with AACE
In order to schedule quizzes, tests or exams at AACE, follow the steps below.
- Pick up a copy of the Letter of Accommodation and the Testing Request Form (TRF) from AACE at the beginning of the semester. One form is needed per course. It is students’ responsibility to present the Letter of Accommodation to their instructors along with the Testing Request Form.
- Schedule an appointment to meet with each instructor to discuss how testing accommodations will be facilitated. Students who choose to have their exams proctored with AACE must complete the Testing Request Form with their instructors. Instructors must approve and sign the TRF, include the scheduled times and dates of tests and indicate the accommodations the student will need to use, if any, during his or her exam. Students should review the entire form and sign it as well. Note: Do not leave the form with instructors to be completed. It is students’ responsibility to fill out the TRF along with their instructors and return this information to AACE. Testing accommodations at AACE are provided on a first come, first served basis.
- Communicate with instructors about providing appropriate materials allowed during the exam, such as a foreign language dictionary, calculators, charts, spell checkers, illustrations, etc. If AACE does not have written authorization from instructors, students will not be allowed to use additional materials.
- Contact an AACE provider for assistance if a difficulty should arise (i.e., instructor unavailable to complete the TRF, instructor questions legitimacy of accommodation letter, different accommodations are desired or extended time presents a scheduling conflict).
- Return the TRF to AACE no later than five business days prior to the first test date. Subsequent dates may be added to the testing schedule no later than two business days (48 hours) prior to the new test date. Final exams need to be scheduled two weeks prior to the last day of class.
- If circumstances require a cancellation, additional date or other changes in the test schedule, this information must be submitted in writing by the instructor to AACE (email, fax, etc.). AACE must receive this information no later than two business days prior to the newly requested date and time. AACE may not be able to accommodate students who request final exams to be scheduled or changed with less than two weeks’ notice. It is students’ responsibility to approach and schedule an appointment with their instructors to ask for any updates or changes that are needed.
AACE is responsible for providing reasonable testing accommodations in a timely manner. Noncompliance on the part of the student with the procedures stated above may result in delays in or denial of the provision of such accommodations.
Taking an Exam at AACE
The following policies must be adhered to while taking tests at AACE:
- Students who arrive more than 30 minutes late for a scheduled exam are considered a no-show. Students will be advised to go to their classroom to take the exam or speak to the instructor about rescheduling the exam in accordance with all the Testing Accommodations Guidelines and Testing Policies.
- Unauthorized materials are not allowed inside the testing room. Unauthorized materials include jackets, hats, book bags, cell phones or any unauthorized electronic equipment. A secured locker will be provided within AACE outside the testing room area for students to leave their possessions. AACE is not responsible for lost or stolen items.
- Students will only be allowed to use the computer during their exams if they have computerized accommodations or it is pre-approved by the instructor.
- Advise the testing coordinator or test proctor of any personal or medical needs that may arise during testing prior to the beginning of the exam. Students who encounter any difficulty or other concern during their exam should inform a proctor in the testing area immediately.
- If an instructor indicates on the TRF that breaks are allowed or this is one of the approved accommodations, students must give their exam to the testing proctor until they return from their break. Students may not leave the building during an exam. All books, backpacks, phones, coats etc. must remain in the locker while taking a break.
- Adhere to the Policy on Academic Honesty as stated by the Student Handbook. Please be advised that the testing facilities at AACE are monitored by cameras with recording capabilities.
Alternate Testing Locations
For testing accommodations to be implemented, the test does not have to be taken at AACE. The following are alternate testing locations which may be used:
- Instructor or teaching assistant may proctor the exam within the department.
- Exam may be scheduled at the Counseling and Testing Center if scheduled by the instructor.