Most students needing accommodated testing require varying amounts of extended time and/or a distraction reduced environment (away from classmates).
- Communicate with students to determine any needed accommodations. If you don’t have an accommodation letter for that student, ask the student to send it to you through AIM.
- Instructors are able to set a different time limit online for relevant students. See the CETLOE website at Access to a Quiz for instructions
- Students will need to provide their own distraction-reduced environment.
- Other testing accommodations will be evaluated and managed on a case-by-case basis (for example, resources are available for text-to-speech, speech-to-text, etc.).
- Contact AACE with specific concerns.
- Communicate testing accommodation needs to your instructors.
- Instructors are able to set a different time limit online for students, as applicable.
- Students will need to provide their own distraction reduced environment.
- Students who require other testing accommodations (for example, resources for text-to-speech, speech-to-text, etc.), contact AACE for assistance.
AACE has designated testing space available for students who are unable to take their tests in the regular testing environment due to a physical, learning or psychological disability and are approved for testing accommodations. Testing accommodations may include extra time on tests, testing in a distraction-reduced environment, use of assistive technology on tests, etc.
In order to schedule quizzes, tests or exams at AACE, follow the steps below.
- Log in to AIM to request your tests. Click on “Alternative Testing” on the left and enter the information about test dates and time.
- We strongly recommend that you enter ALL your tests (including your final) all at once at the beginning of the semester. Tests MUST be scheduled one week in advance of the exam. Your instructor will complete their portion online.
- Schedule your exams in AIM at least one week in advance.
AACE is responsible for providing reasonable testing accommodations in a timely manner. Noncompliance on the part of the student with the procedures stated above may result in delays in or denial of the provision of such accommodations.
The following policies must be adhered to while taking tests at AACE:
- Students who arrive more than 30 minutes late for a scheduled exam are considered a no-show. Students will be advised to go to their classroom to take the exam or speak to the instructor about rescheduling the exam in accordance with all the Testing Accommodations Guidelines and Testing Policies.
- If you arrive within 30 minutes of your exam time, you may still complete the exam; however, AACE will deduct the amount of time you are late from the exam time.
- Unauthorized materials are not allowed inside the testing room. Unauthorized materials include jackets, hats, book bags, cell phones or any unauthorized electronic equipment. A secured locker will be provided within the Access and Accommodations Center outside the testing room area for students to leave their possessions. The Access and Accommodations Center is not responsible for lost or stolen items.
- Students will only be allowed to use the computer during their exams if they have computerized accommodations or it is pre-approved by the instructor.
- Advise the testing coordinator or test proctor of any personal or medical needs that may arise during testing prior to the beginning of the exam. Students who encounter any difficulty or other concern during their exam should inform a proctor in the testing area immediately.
- If an instructor indicates on the Alternative Testing Agreement that breaks are allowed or this is one of the approved accommodations, students must give their exam to the testing proctor until they return from their break. Students may not leave the building during an exam. All books, backpacks, phones, coats etc. must remain in the locker while taking a break.
- Adhere to the Policy on Academic Honesty as stated by the Student Handbook. Be advised that the testing facilities at the Access and Accommodations Center are monitored by cameras with recording capabilities.
If an exam is proctored at AACE, an Alternative Testing Agreement form must be completed by the instructor. The Alternative Testing Agreement provides instructions on how the test should be proctored by AACE. A link to the Alternative Testing Agreement is on the Faculty Notification Letter instructors receive from students that receive Alternative Testing as an accommodation. It can be completed by selecting the link and following the prompts or by login into AIM directly.
Exams that are proctored at AACE must be scheduled by students through AIM. After the exam schedule is entered on AIM by the student, instructors will be able to log in to their AIM faculty portal and upload the exam that will be proctored by AACE.
- The test is not available on the date and time the student is scheduled to take it. Students should talk with professors on a regular basis so that they are more likely to remember them and their test dates. Sometimes professors will allow students to bring the test to the Access and Accommodations Center (AACE) in a sealed envelope.
- Students do not receive their test grades at the same time their classmates do.
Students should talk to professors to discuss options to get their exams back to their professors more quickly:
- Students deliver the test in a sealed envelope to their professor.
- AACE faxes or emails the answers back to the professor.
- The professor sends someone to pick up the test.
- Students arrive to take their test without a pencil, scantron, calculator or other essentials. AACE does not provide these items. Students can bring what they will need in an envelope with their name for AACE to hold. AACE is not responsible for unclaimed items at the end of the semester or for theft.
- Students need to ask a question about the test material while they are testing at AACE.
Since the staff of AACE cannot answer questions about test material, there are several possible strategies:
- Obtain written permission to call the instructor during the test.
- Receive the testing accommodation directly from the professor without coming to AACE.
- Ask the professor to come to AACE during the exam to answer questions.
- A student’s exam is scheduled after hours or AACE will close before the student finishes.
There are several strategies for this issue:
- Talk to the professor about starting early enough to finish before closing time.
- Ask the professor to schedule different parts of the exam on different days.
- Receive testing accommodations directly from the professor without coming to AACE.
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